General Regulation of Data Protection (RGPD)

1. 1.- Who is responsible for processing your data?

Your personal data are processed under the authority of the General Secretary’s Office of the University of Barcelona, with the postal address Gran Via de les Corts Catalanes, 585, 08007 Barcelona and the email address secretaria.general@ub.edu.

1. 2.-What are the contact details of the data protection officer?

The University of Barcelona’s data protection officer can be contacted at the email address protecciodedades@ub.edu  or the postal address Travessera de les Corts, 131-159, Pavelló Rosa, 08028 Barcelona.

1. 3.-Why do we process your personal data?

Your data are gathered in order to formalise your pre-registration to official master’s degrees and access to, and admission to the doctorate, and to carry out the academic and administrative procedures arising from this enrolment.

1. 4.-How long do we store your personal data?

A permanent record will be kept, in compliance with Law 10/2001, of 13 July, on archives and document management.

1. 5.- What is the legitimate basis for processing your data?

Your data are required in order to formalise enrolment in your chosen course of study and to carry out the corresponding academic and administrative procedures on the basis that these are tasks the University carries out in the public interest, to fulfil its mission to provide the public service of higher education as governed by Organic Law 6/2001, of 21 December, on universities.

1. 6.- Who will your data be disclosed to?

The University and those responsible for processing the data, where applicable. Your data will not be disclosed to third parties unless there is a legal obligation to do so or if you have registered for one of the third-party services listed on the enrolment form. In such cases, only the pertinent data will be sent.

1. 7.-What are your rights?

You have the right to receive confirmation as to whether the UB is processing your personal data. You also have the right to access your data, to request the rectification of incorrect data, and to request erasure of your data.
In certain circumstances, provided for in Article 18 of the GDPR, you may request the restriction of processing of your data. If the request is deemed to be legally sound, we will only store your data for the exercise or defence of legal rights or for the purpose of processing complaints.
By virtue of the right to request data portability, and in certain circumstances, you have a right to receive a copy of your personal data in a structured, commonly used, machine-readable format. You may also request that the UB transfer your data to another data controller.
If the processing of your data is required to facilitate the completion of a task deemed to be in the public interest or in the exercise of public authority granted to the data officer, you may, in certain circumstances, lodge a legal objection. In such cases, your data will no longer be processed unless for the exercise or defence of legal rights or for the purpose of processing complaints.

1. 8.- How can you exercise your rights?

By writing to the General Secretary’s Office at the postal address Secretaria General de la Universitat de Barcelona, Gran Via de les Corts Catalanes, 585, 08007 Barcelona or at the email address secretaria.general@ub.edu, attaching a copy of your DNI, NIE, passport or identity document.

1. 9.- What complaints procedures are open to you?

If you feel that your rights have not been given appropriate consideration you may contact the UB’s Data Protection Officer. You may also lodge a complaint with the Catalan Data Protection Authority.