Privacy statement: Information on the data processing to manage your enrolment and the corresponding academic-administrative management to the Master in Global Challenges for Sustainability (MGCS) - 120 ECTS.

 

Data joint Controllers who are responsible for the processing of your personal data
  • University of Barcelona: General Secretary. Gran Via de les Corts Catalanes, 585, 08007 Barcelona, secretaria.general@ub.edu
  • Trinity College Dublin: Secretary's Office, West Chapel/House 10, Trinity College, Dublin 2, Ireland, secretar@tcd.ie
  • Utrecht University: UU-Joint Virtual Administration Officer, charm@uu.nl
  • Eötvös Loránd University: Rector’s Cabinet CHARM-EU Office.  4/R Múzeum ktr., Budapest, H-1088, Hungary. charm-eu@rk.elte.hu
  • University of Montpellier: Université de Montpellier – 163 rue Auguste Broussonnet – 34090 Montpellier – presidence@umontpellier.fr
  • Åbo Akademi University, Domkyrkotorget 3, 20500, Åbo, Finland: charm@abo.fi
  • Julius-Maximilians University of Würzburg, Sanderring 2,97070, Würzburg, Germany,  info@uni-wuerzburg.de
  • Ruhr West University of Applied Sciences, Duisburger Straße, 100, 45479 Mülheim an der Ruhr, praesidentin@hs-ruhrwest.de
  • University of Bergen, 5020 Bergen, Norway, post@uib.no

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    Kind of personal data we process and purposes

    We may collect various categories of personal data relating to you, including:

    - Identifying data, such as name and surname(s), ID number, postal and email address.
    - Data on personal characteristics, such as age, sex, place of birth.
    - Academic and professional data, such as education and qualifications, academic record, professional experience.
    - Economic or financial and insurance data, such as bank details, credit cards, subsidies.


    The personal data collected from you are used to manage your enrolment and the corresponding academic-administrative management to the Master in Global Challenges for Sustainability (MGCS) – 120 ECTS.

     

    Lawful basis

    The processing of your personal data in relation to the above purposes is necessary for the performance of a task carried out in the public interest laid down by:

  • University of Barcelona: Organic Law 2/2023, of 22 March, on the University System, and Law 1/2003, of 19 February, governing Catalan Universities.
  • Trinity College Dublin: Universities Act, 1997. Available at: http://www.irishstatutebook.ie/eli/1997/act/24/enacted/en/html
  • Utrecht University: the Law on Higher Education and Research, article 1.3, Ministry of Education, Culture and Science, Kingdom of the Netherlands.
  • Eötvös Loránd University: Act CCIV of 2011 On National Higher Education.
  • University of Montpellier: Loi « Informatique et Libertés » du 6 janvier 1978, modifiée par la loi du 6 août 2004.
  • Åbo Akademi University: Universities Act 558/2009.
  • Julius-Maximilians University of Würzburg:  Art. 6 Abs. 1 lit. b DSGVO.
  • Ruhr West University of Applied Sciences: Statutes of Hochschule Ruhr West (HRW) based on higher education act of North Rhine-Westphalia (Gesetz über die Hochschulen des Landes Nordrhein-Westfalen vom 16.09.2014 - HG NRW).
  • University of Bergen: Act relating to Universities and University Colleges 03.08.2024, Ministry of Education and Research.

    • Data storage period

    In the case of the UB: the information of the academic record will be kept permanently according to the Law 10/2001, of 13 July, on archives and documents.
    In the case of TCD, UU, UM, AAU and JMU: your information will be kept for the time necessary to fulfil the purpose for which they were collected and to determine the possible responsibilities that could be derived. The retention periods differ with regards to the type of processing activity and the purpose for which the personal data were collected.
    In the case of the ELTE: Eighty years from the notification of the termination of student status (I/B of annex 3 to Act CCIV of 2011 On National Higher Education) (except distance learning).
    In the case of JMU, additionally, financial data must be stored for 10 years in accordance with the current legal provisions.
    In the case of HRW: Your information will be kept for the time necessary to fulfil the purpose for which they were collected on the basis of statutes of Hochschule Ruhr West (HRW) and the higher education act of North Rhine-Westphalia.
    In the case of UiB: Your information will be kept for the time necessary to fulfil the purpose for which they were collected on the basis of the Act relating to Universities and University Colleges and the Norwegian Archives Act.
    Data security and confidentiality

    We have taken technical and organisational security measures to prevent the destruction, loss, falsification, alteration, unauthorized access or disclosure of your personal data to third parties and any other unauthorised processing of these data.

    We have made every effort to ensure the confidentiality, integrity and availability of the information systems and services that process personal data. These measures include physical and operational security measures, access control, awareness raising and confidentiality clauses. All our employees and third parties engaged by us are obliged to respect the privacy and security of your data.

    Recipients

    The recipients of your personal data are the above-mentioned Universities and those in charge of processing your data on behalf of the University, if applicable. Your data will not be transferred to third parties (outside the EU) unless there is a legal obligation to do so.

    Data processor

    At UB, TCD,UU,ELTE UM, JMU and UiB, other e-learning systems (moodle, blackboard, Microsoft Teams, among others). Data will be kept in the EU.
    At ELTE: Electronic Registration System’s (NEPTUN) operator, and CooSpace.
    At AAU the student registration system Peppi and e-learning systems such as Moodle, Microsoft Teams, Zoom among others. If there is a need to transfer data outside of the EU appropriate legal safeguards are used.
    At HRW: Electronic system for registration and data management (CampusNet), for the purpose of e-learning (moodle).

     

    Rights

    As a data subject, you have the following rights:

    • - The right of access enabling you to request a copy of the personal data we hold on you.
    • - The right of rectification entailing that you are able to request to correct your personal data in case it’s inaccurate.
    • - The right to be forgotten entailing that you can request us to erase your personal data.
    • - The right to restrict processing entailing that you can request us to limit the processing of your personal data.
    • - The right to data portability enabling you to request to receive your data in a structured, commonly used and machine-readable format.

    - The right to object to use your data if you have a valid reason and if we process your data on the basis of a legitimate interest.

    Please contact the above-mentioned controllers by explicitly specifying your request, if you wish to exercise your rights.

     

    Data protection officers

    If you consider that your rights were not attended well enough, you can contact the data protection officers of the universities of CHARM-EU at the following e-mail addresses:

  • University of Barcelona’s Data Protection Officer: protecciodedades@ub.edu
  • Trinity College Dublin’s Data Protection Officer: dataprotection@tcd.ie
  • Utrecht University’s Data Protection Officer: fg@uu.nl
  • Eötvös Loránd University’s Data Protection Officer: dataprotection@rk.elte.hu
  • University of Montpellier’s Data Protection Officer: dpo@umontpellier.fr
  • Åbo Akademi University Data Protection Officer:   dataskydd@abo.fi
  • Julius-Maximilians University of Würzburg Data Protection Officer: datenschutz@uni-wuerzburg.de
  • Ruhr West University of Applied Sciences Data Protection Officer: datenschutz@hs-ruhrwest.de
  • University of Bergen Data Protection Officer: personvernombud@uib.no
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    Supervisory Authorities

    You can also lodge a complaint with the following data protection supervisory authorities:

  • University of Barcelona’s data protection supervisory authority: Autoritat Catalana de Protecció de Dades (https://apdcat.gencat.cat/ca/inici).
  • Trinity College Dublin’s data protection supervisory authority: Data Protection Commission (DPC) (https://www.dataprotection.ie/).
  • Utrecht University’s data protection supervisory authority: Dutch Data Protection authority (https://autoriteitpersoonsgegevens.nl/en).
  • Eötvös Loránd University’s data protection supervisory authority: National Authority for Data Protection and Freedom of Information www.naih.hu
  • University of Montpellier’s data protection supervisory authority: Commission nationale de l'informatique et des libertés (CNIL, https://www.cnil.fr).
  • Åbo Akademi University data protection supervisory authority: Office of the Data Protection Ombudsman (https://tietosuoja.fi/).
  • Julius-Maximilians University of Würzburg data protection supervisory authority:  Der Bayerische Landesbeauftragte für den Datenschutz, poststelle@datenschutz-bayern.de
  • Ruhr West University of Applied Sciences data protection supervisory authority: Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen (ldi.nrw.de).
  • University of Bergen data protection supervisory authority: The Norwegian Data Protection Authority (DPA) https://www.datatilsynet.no/en/
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    Changes to this Privacy Statement

    We may amend or update this Privacy Statement from time to time to reflect changes in our practices with respect to the processing of your personal data, or changes in the applicable law. We will be doing this by posting the updated version on this website. When we publish changes to our Privacy Statement, we will change the date and version number of the “last update” of our Privacy Statement. Significant changes will be reported on our homepage. Nevertheless, we encourage you to read our Privacy Statement periodically.

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