The data Joint Controllers who are responsible for the processing of your personal data |
- - University of Barcelona: General Secretary. Gran Via de les Corts Catalanes, 585, 08007 Barcelona, secretaria.general@ub.edu
- Trinity College Dublin: Secretary's Office, West Chapel/House 10, Trinity College, Dublin 2, Ireland, secretar@tcd.ie
- Utrecht University: UU-Joint Virtual Administration Officer, charm@uu.nl
-Eötvös Loránd University: Rector’s Cabinet International Strategy Office. 21–23 Szerbutca, Budapest, H-1056, Hungary. charm-eu@rk.elte.hu
-University of Montpellier: Université de Montpellier – 163 rue Auguste Broussonnet – 34090 Montpellier – presidence@umontpellier.fr
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Kind of personal data we process and purposes |
We may collect various categories of personal data relating to you, including:
- - Identification information and personal characteristics (including name, gender, birth date and place, nationality, ID card, passport - - - number, photograph)
- - Contact information (e.g. postal address, place of residence, e-mail address, phone number, emergency contact)
- - Education data (e.g. degree programme information, qualifications, study results, language skills, satisfaction surveys)
- .Economic, financial and insurance data (e.g. banking and insurance data).
-The personal data collected of you are used to manage your enrolment to official master’s degrees and the corresponding academic-administrative management. |
| Lawful basis |
The processing of your personal data in relation to the above purposes is necessary for the performance of a task carried out in the public interest laid down by:
- - University of Barcelona Compliance with a mission carried out in the public interest (Organic Law 2/2023, of March 22, on the university system and Law 1/2003, of February 19, on Universities of Catalonia).
- - Trinity College Dublin: Universities Act, 1997. Available at: http://www.irishstatutebook.ie/eli/1997/act/24/enacted/en/html .
- - Utrecht University: the Law on Higher Education and Research, article 1.3, Ministry of Education, Culture and Science, Kingdom of the Netherlands.
- - Eötvös Loránd University: Act CCIV of 2011 On National Higher Education. The University processes data concerning health in accordance with the legal basis above, as well as in line with GDPR Article 9(2) f) in the case of certificates of absence.
- - University of Montpellier: Loi « Informatique et Libertés » du 6 janvier 1978, modifiée par la loi du 6 août 2004.
Furthermore, we need to process your personal data to comply with the contractual obligations we have agreed with you. Hence, the processing of your personal data is necessary for the performance of an agreement.
In certain cases, we are also required to process your personal data to fulfil a legal obligation.
If none of the above-mentioned legal bases apply, we will ask for your consent to process your personal data. You have the right to withdraw your consent at any time.
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| Data storage period |
In the case of TCD, UU and UM: your information will be kept for the time necessary to fulfil the purpose for which they were collected and to determine the possible responsibilities that could be derived. The retention periods differ with regards to the type of processing activity and the purpose for which the personal data were collected.
At the case of the UB: the information of the academic record will be kept permanently according to the Law 10/2001, of 13 July, on archives and documents.
At the case of the ELTE: Eighty years from the notification of the termination of student status (I/B of annex 3 to Act CCIV of 2011 On National Higher Education) (except distance learning). |
| Recipients |
The recipients of your personal data are the above-mentioned Universities and those in charge of processing your data on behalf of the University, if applicable. Your data will not be transferred to third parties (inside and outside the EU) unless there is a legal obligation to do so, as to the body responsible for operating the higher education information system |
| Data Processor |
At ELTE: Electronic Registration System’s (NEPTUN) operator, and CooSpace
In UB, TCD,UU,ELTE and UM, other e-learning systems (moodle, blackboard, Miscrosoft Teams, among others). Data will be kept in the EU |
Rights |
As a data subject, you have the following rights:
- - The right of access enabling you to request a copy of the personal data we hold on you.
- - The right of rectification entailing that you are able to request to correct your personal data in case it’s inaccurate.
- - The right to be forgotten entailing that you can request us to erase your personal data.
- - The right to restrict processing entailing that you can request us to limit the processing of your personal data.
- - The right to data portability enabling you to request to receive your data in a structured, commonly used and machine-readable format.
- - The right to object to use your data if you have a valid reason and if we process your data on the basis of a legitimate interest.
Please contact the above-mentioned controllers by explicitly specifying your request, if you wish to exercise your rights. |
| Supervisory Authorities |
You can lodge a complaint with the following data protection supervisory authorities:
- University of Barcelona’s data protection supervisory authority: Autoritat Catalana de Protecció de Dades (https://apdcat.gencat.cat/ca/inici)
- Trinity College Dublin’s data protection supervisory authority: Data Protection Commission (DPC) (https://www.dataprotection.ie/)
- Utrecht University’s data protection supervisory authority: Dutch Data Protection authority (https://autoriteitpersoonsgegevens.nl/nl)
- Eötvös Loránd University’s data protection supervisory authority: National Authority for Data Protection and Freedom of Information www.naih.hu
- University of Montpellier’s data protection supervisory authority: Commission nationale de l'informatique et des libertés (CNIL, https://www.cnil.fr/). |
| Changes to this Privacy Statement |
We may amend or update this Privacy Statement from time to time to reflect changes in our practices with respect to the processing of your personal data, or changes in the applicable law. We will be doing this by posting the updated version on this website. When we publish changes to our Privacy Statement, we will change the date and version number of the “last update” of our Privacy Statement. Significant changes will be reported on our homepage. Nevertheless, we encourage you to read our Privacy Statement periodically. |
