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Frequently asked questions

Preguntes freqüents

We created the section #FaqsUBcovid19 in the area of “information on COVID-19”, with frequently asked questions and answers you send regarding our functioning during this exceptional situation we are facing.

UB's contingency plan during the COVID-19 pandemic

Preventive measures

Does everyone have to comply with the new hygiene measures?

Yes. All members of the University community and visitors to UB facilities must comply with the established hygiene measures. Failure to do so will be considered a serious matter and will lead to the corresponding disciplinary action.

Where do I have to wear a mask?

Masks must be worn at all times on all University premises. The only exemptions are for those people with respiratory difficulties whose condition may be worsened by the use of a mask and people susceptible to behavioural alterations (in both cases supporting documentation must be provided). Marks are not required during outdoor sport. If you have any doubts about these requirements you should contact the UB Medical Service.

Can I wear any type of mask (surgical masks, fabric masks, etc.)?

You can wear any type of mask as long as it meets the required quality standards.

What is the safe distance I should maintain with other people on University premises?

As a general rule, the minimum safe distance is 1.5 metres. This may be reduced to 1 metre if a record of attendance is taken. In exceptional cases, such as practical work requiring closer proximity or specific care activities, a distance of less than 1 metre is acceptable.

What is the permitted occupancy of classrooms and laboratories?

The maximum occupancy will depend on the size of the room. Each student must be able to work in an individual area of 2.5 sq m to ensure that the minimum safe distance is maintained. 

What do I do if I cannot maintain a safe distance of 1.5 metres? 

If a distance of 1.5 metres cannot be maintained, the safe distance may be reduced to 1 metre, in which case a record of attendance must be taken and measures adopted to ensure the safe movement of students and to prevent crowding.

What hygiene measures are required for the shared use of material or equipment?

As a general recommendation, work materials and equipment should be used individually. If this is not possible, staff must disinfect all material and equipment after each use. 

Specific protocols

When is a record of attendance required?

A record of attendance must be taken if the minimum safe distance of 1.5 metres cannot be maintained

What is the procedure if a suspected case of COVID-19 is detected on UB premises?

If a suspected case is detected on UB premises, the Office for Health, Safety and Environmental Issues (OSSMA) will oversee the implementation of the applicable protocol, as provided for in the UB Plan for Occupational Risk Prevention.

The public health authorities must be notified immediately and the person showing symptoms placed in temporary isolation. The activity during which the case was detected must be suspended while the affected spaces and materials are cleaned and disinfected, and the lecturer or director of the activity must be informed to facilitate the rapid identification of possible infections.

The incident must also be notified to the designed COVID officer for the faculty/building.

How do I know if I have a suspected case of COVID-19?

You are considered a suspected case of infection if you rapidly develop mild or severe signs of acute respiratory infection, which include fever, cough and breathing difficulties.

hat should I do if I think I may have COVID-19?

All suspected and confirmed cases of COVID-19 must be declared immediately and individually. If you develop symptoms compatible with COVID-19 you must notify the public health authorities (by telephoning 061 or contacting your designated primary care centre (CAP)). You should stay at home and must not enter University buildings or facilities. You must also notify the UB's Medical Service.

If the symptoms appear while you are on University premises, you must notify the head of your department (if you are a member of the teaching and research staff), the head of your unit (if you are a member of the administrative and service staff) or the lecturer or director of the activity (if you are a student or an external professional). You will then need to self-isolate and notify the public health authorities.

If I am showing symptoms compatible with COVID-19 or have been in close contact with a confirmed case, can I attend class/work on site if I take the necessary preventive measures?

No. This is strictly prohibited.

If I have been in close contact with a close contact of a suspected case, do I have to self-isolate?

There are no specific public health guidelines for such cases. As a guideline, if all those involved were wearing masks during the period of close contact, have taken the necessary hygiene measures and have not developed symptoms compatible with COVID-19, no preventive measures are required, unless otherwise stated by the public health authorities. Preventive measures may be required if one of the close contacts of the suspected case develops symptoms.

On-site work

Will I be required to work on site for the new academic year?

If your job cannot be carried out off site, you will be required to work as normal, observing all prevention guidelines and hygiene measures and maintaining the minimum safe distance with other staff and users at all times.

If your job can be carried out off site, and provided that you can ensure the correct performance of your designated tasks, you may work from home for up to 80% of your contracted hours, although a figure closer to 50% is advisable.

In what circumstances am I prohibited from attending class/working on site?

UB staff are strictly prohibited from working on site if they show symptoms compatible with COVID-19 or have been in close contact with someone showing compatible symptoms in the last 14 days.

Students are subject to the same restrictions and are therefore prohibited from attending class and accessing University facilities if they show symptoms compatible with COVID-19 or have been in close contact with someone showing compatible symptoms in the last 14 days. They must also notify the Secretary's Office for Students and Teaching Staff of their faculty and their tutor or head of studies.

If I am part of a high-risk group or am considered particularly sensitive to the effects of COVID-19, can I attend class/work on site?

If you are part of a high-risk group you may access University facilities provided that your clinical condition is stable and that you are able to observe all safety and hygiene measures thoroughly. Staff may complete the questionnaire provided by the UB Medical Service to evaluate their specific risk of infection.

Students who are part of a high-risk group should consult their doctor to determine whether it is advisable to attend face-to-face activities. If you need to notify the University of any incident or have specific requirements, you should contact the Secretary's Office for Students and Teaching Staff of your faculty or your tutor or head of studies.

Do I need to wear gloves in the workplace?

No. As a general rule it is not advisable to wear gloves as they can create a false sense of security and only protect against infection if they are used correctly. Only those staff who deal directly with the public and handle packets, books or other objects are required to wear gloves, and only when handling these objects.

Can talks and events be organized on site?

Yes, talks and similar events can be organized on site provided that the minimum safe distance of 1.5 metres can be maintained. This may be reduced to 1 metre if a record of attendance is taken and measures adopted to ensure the safe movement of people and to prevent crowding

Will thesis defences be held face to face?

Doctoral thesis defences should preferably be carried out online. At the request of the Chair of the Doctoral Studies Committee, and subject to the express agreement of all members of the examination panel, the Dean may authorize a face-to-face session, provided that all safety and prevention measures set out in the UB's Contingency Plan are observed, in particular with regard to minimum safe distance, maximum occupancy and hygiene.

Can I travel abroad for work?

Yes. Authorization must be granted by the head of department (for teaching and research staff) or the head of unit (for administrative and service staff). High-risk areas must be avoided and the necessary notifications must be sent to comply with current legal requirements.

Use of facilities and services

Can I access shared facilities such as libraries and bars?

Yes, but you must observe all safety and preventive measures at all times (minimum safe distance, maximum occupancy, use of masks, etc.) You must also wash or disinfect your hands when you enter and leave any shared space.

Will the faculty information points be open to the public?

Yes, but only by appointment and only for essential matters that cannot be dealt with by telephone or online.

Can I use the lifts?

Lifts are in service but should be used only when absolutely essential. Priority will be given to people with disabilities or reduced mobility. Masks must be worn at all times and the minimum safe distance of 1.5 metres must be maintained. You should use the stairs wherever possible, taking care to avoid crowds and not to touch the handrails.

Distance evaluation

What is the preferred form of learning assessment on degree and master’s courses?

Priority is given to continuous assessment and appropriate distance assessment alternatives are used for each subject. These will be included in the corresponding addendum to the subject course plan.
Teaching staff is advised to be flexible in preparing online assessment tests considering the difficult personal circumstances students may be in due to the health alert situation we are in. They are also recommended to intensify communication and use final assessment systems that are not highly synchronous and do not require great vigilance.

Where can I find recommendation and resources on distance assessment and evaluation?

The Vice-rector’s Offices for Teaching and for Academic Planning and Quality have created the document  Recommendations and resources for non-face-to-face evaluation, which describes the tools available for UB teaching staff to organize distance assessment and evaluation. It also offers advice on how to adapt face-to-face evaluation methods to the current situation of distance teaching.

 

What tools can be used for distance assessment?

Only the UB Virtual Campus platform, BB Collaborate or Skype for Business can be used for video conferences.

Can tools other than the Virtual Campus, BB Collaborate and Skype for Business be used for assessment?

No. As it is responsible for information security and personal data processing, the University of Barcelona has to guarantee that the tools used for assessment meet these regulations.

How can I contact the lecturer while the exam is going on if I have a query or need to inform them of an incident?

Lecturers will establish mechanisms using the Virtual Campus tools to allow student queries while tests are being held and they will provide information about this before the test.

Can students be recorded while they are doing remote written tests?

No. If they consider it appropriate, lecturers may view students by video conference while they are doing the corresponding written exams. But under no circumstances may the sessions be recorded.

Can I refuse to switch on my webcam while I am doing a written test?

If the lecturer has established the need to view the written test as it is being done, not switching on the webcam would make it impossible to do the test and the grade given would be “Absent”.

Should oral exams via videoconference be recorded?

Yes, if the exam is taken with only one lecturer and if the syllabus has included one or several oral tests that build up the 50% of the final qualification. As stated in the Regulations for the assessment and marking of learning outcomes of the UB, these exams have to be recorded in order to guarantee the students’ right to review and the obligation to maintain it as an evaluation test. In this case, before the test begins, the student must be told about the mandatory recording and the refusal to register the video determines the impossibility of taking the test and grading it as absent. The recording is carried out according to the document Indicacions per al compliment de la normativa de protecció de dades personals en el marc de la docència i de l’avaluació no presencial (Guidelines for the fulfilment of personal data protection within the framework of teaching and online evaluation).

If the defence of a final bachelor’s degree thesis (TFG) or final master’s degree thesis (TFM) is made before a jury by video conference, is it compulsory to record it?

No. Defences of TFGs and TFMs can only be recorded with the consent of the student and members of the jury. The assessment cannot be refused if such consent is not obtained.

Si la defensa d’un TFG es fa davant d’un únic professor per videoconferència, és obligatori gravar-la?

Si la prova oral representa més d’un 50% de la nota final és obligatori gravar-la. Estaríem davant del mateix cas que una prova d’avaluació oral davant un únic professor i seria aplicable el mateix tractament, és a dir, el que estableix la Normativa reguladora dels plans docents de les assignatures i de l’avaluació i la qualificació dels aprenentatges2 de la UB, a l’efecte de garantir el dret de revisió de l’estudiant i el deure de conservació, com a evidència de l’avaluació.
En cas que representi menys d’un 50% de la nota final es podrà gravar només amb el consentiment de l’estudiant.

2Art. 11.4. En el supòsit que el pla docent incorpori proves orals, estan condicionades a la programació establerta pel CE o la CCM, segons l’ensenyament. Les proves orals han de quedar enregistrades o bé s’han de dur a terme en presència d’un segon professor com a mínim, que doni fe del seu desenvolupament. A efectes d’aquesta normativa, s’entén per prova oral la prova que té alguna de les característiques següents: a) implica una avaluació final de l’assignatura i està prevista en el calendari oficial de convocatòries d’avaluació única i de tancament d’avaluacions continuades; b) representa més d’un 50 % de la nota final, i c) es fa a una persona amb discapacitat.

Does the University of Barcelona authorise the use of proctoring systems in carrying out assessment tests?

No. The University of Barcelona does not authorise the use of proctoring systems.

Can students be asked to show their identity documents to their camera to identify themselves?

Yes. If lecturers consider that extra procedures are required to identify students, they may ask students to show them a UB card, national identity card, foreigner’s number or passport. A student only has to show their name and the photo and may conceal other personal data in some way. It is not considered legitimate to record students while they identify themselves.

Can students be asked to show the surroundings where they are doing the assessment session to check there is no person or item (a mobile phone, for example) that they could use to help them?

Viewing the environment must be restricted to working areas (mainly the desk and computer) and the students themselves and cannot extend to the rest of the space where the test is being carried out.

If during the assessment session the lecturer sees something that could give the student information, or that the student is consulting information or receiving unauthorised help, what is the procedure?

The same criteria must be applied as in a face-to-face assessment. The lecturer will notify the student and their grade will be the one established in the UB’s Regulations governing course plans for subjects and the assessment and marking of learning outcomes3.

3Art. 16.7. If a student is involved in any irregularity that leads to a significant variation in the grade for an assessment activity, they will receive a 0 for this activity. If they are involved in more than one irregularity in the assessment activities for one subject, the final grade shall be a 0. The provisions established in this section do not affect any disciplinary process that may be initiated because of the actions that were undertaken by the student. If a student considers the decision to be unfair, they may submit an appeal to the AC.

What is the procedure if a student does not have the necessary IT resources to attend the assessment session?

A student who believes that they do not have the necessary IT equipment to carry out a test because of its duration or characteristics must contact the university as soon as possible to seek the necessary resources. If this is not possible, the university will have to change the date or type of test.
If the student proves they cannot do the assessment following the established procedure, the lecturer must offer alternative assessment routes. When the alternative assessment route is a different type of test to the one generally carried out, the student must be notified in advance.

Can I refuse to be recorded in an oral test in front of a single lecturer?

No. Refusal will mean the test is not held and you will be entered as “Absent.”

Can I refuse to be recorded in an oral test in front of more than one lecturer?

Yes, if the oral test is carried out before more than one lecturer. In this case, the student’s refusal to be recorded cannot prevent the test from being held.

What happens if there is a widespread technical problem on the day of the test?

If it cannot be resolved in the first 15 minutes, the lecturer will contact all students via institutional e-mail to inform them about the incident. If it is a task that can be sent by e-mail, students can be offered this alternative. Otherwise, a new time or day must be offered and the vice-dean, head of studies or master’s degree coordinator must be informed of the problem and the new day and time proposed for the test.

What should I do if I have connection problems or similar difficulties during the test?

In order to have the incident recorded, including their name and the day and the time of the notification, the student must inform the lecturer immediately, explaining the reasons and proving them as far as possible (with a screenshot, for example). In such a case, if the lecturer accepts the incident has been proven, after having consulted the head of studies or master’s degree coordinator, they will notify the student to repeat the final test as soon as possible, or suggest an alternative test.

Students

Health security measures

General measures for access to faculties and common áreas.

When do I have to wear a mask??

At all times. You must wear a mask - ensuring that your mouth and nose are fully covered - whenever you are on University premises, unless you are exempt from wearing one on health grounds (see following question), are exercising outdoors, or are in any of the circumstances established in the latest University prevention plans and regulations.

Who is exempt from wearing a mask?

Anyone with an illness or respiratory condition that may be worsened by the use of a mask, people susceptible to behavioural alterations that may be triggered by the use of a mask, and anyone who cannot remove their own mask when necessary.

What should I do if my mask breaks?

If possible, you should carry a spare mask with you. If you do not have another mask, you can ask for one at the faculty's Information Point. Don't forget to throw the broken mask away in the specific containers provided.

Do I have to observe the minimum safe distance at all times?

Yes, you must observe the minimum safe distance of 1.5 metres at all times on all university premises. Avoid crowds in corridors, halls and even in open spaces where possible. This distance can only be reduced for certain specific activities and for people who require physical assistance.

When should I wash my hands?

You must wash your hands (with soap and water, or with hydroalcoholic gel) each time you enter or leave a UB building. Once you are on UB premises, you should wash and disinfect your hands frequently.

Can I use common areas?

Yes, but you should only access areas that are essential for a class or for practical work. Access only authorized areas, use the designated entrances and exits, follow recommended routes and use the stairs (the lifts are reserved for people with disabilities or reduced mobility).

Can I drink water from fountains?

Yes, but you must always use your on cup or bottle. You must not drink directly from the fountain. Use the pedal whenever possible; if there is no pedal, disinfect your hands before pressing the button.

General measures for classrooms and laboratorios

When do I have to wear a mask?

At all times. You must wear your mask correctly (covering your mouth and nose completely) at all times on UB premises.

When should I wash my hands?

Wash your hands with soap and water before entering and leaving the classroom or use the hydroalcoholic gel dispensers.

Do I need to wear gloves?

During laboratory work, you must wear gloves whenever required or if instructed to do so by the teaching staff. Clean your workspace and any equipment and materials before and after the activity.

What should I do if I cough or sneeze?

Do not remove your mask if you cough or sneeze. Cover your mouth with the inside of your forearm and avoid touching your face, nose and eyes. If you need to use a tissue, make sure that it is disposable and throw it away immediately after use.

Can I share class material (paper, pens, etc.)?

No. You should not share any material.

Do I have to maintain the minimum safe distance?

Yes, you must observe a safe distance of 1.5 metres at all times. This distance may be reduced in exceptional cases for specific learning activities or for practical work that requires closer proximity. Avoid physical contact when greeting others and maintain the minimum safe distance at all times.

Where can I sit?

You should only sit in permitted workspaces, to ensure that the minimum safe distance of 1.5 metres is maintained. If you are using a classroom with movable furniture, ensure that this distance is maintained at all times.

What should I do to ventilate my workspace?

You should keep doors and windows open whenever possible. Posters on the windows provide the necessary instructions regarding ventilation.

Can I be obliged to wear a mask or observe the minimum safe distance?

Yes, the teaching staff have the authority to demand that you comply with current regulations. While in the classroom or laboratory the teacher has the authority to request that you comply with the stipulated preventive measures. If you refuse to wear a mask or to maintain the minimum safe distance you may be asked to leave the classroom or laboratory and the activity may be suspended. You may also be subject to further disciplinary actions.

What should I do if...?

Can I go to the University if I develop symptoms compatible with COVID-19?

No, if you develop symptoms compatible with COVID-19 you cannot.

What should I do if I develop symptoms compatible with COVID-19 while I am on University premises?

If you develop symptoms compatible with COVID-19 notify the lecturer responsible of the task you are doing , who will inform you that you must self-isolate at home and telephone 061 or contact your designated primary care centre (CAP) and follow their instructions.

What should I do if I develop symptoms compatible with COVID-19 while I am not on University premises (at home, with friends, etc.)?

If you develop symptoms compatible with COVID-19 telephone 061 or contact your designated primary care centre (CAP) and notify your lecturer. Do not go to the faculty.

Can I go to the University if I have been in close contact with a suspected or confirmed case of COVID-19 in the last 14 days?

No, you cannot.

What should I do if I have been in close contact with a suspected or confirmed case of COVID-19 in the last 14 days?

Telephone 061 or contact your designated primary care centre (CAP) and notify your lecturer. Do not go to the faculty.

When can I return to face-to-face activities at the University?

If you receive a positive diagnosis, you may return when the specified period of self-isolation has elapsed and when cleared to do so by the doctor who has monitored your case. If you have been quarantined due to close contact with a person showing symptoms of COVID-19 or a confirmed case of COVID-19, you may return when the period of quarantine has elapsed. This is currently 14 days but may be subject to change.

What should I do if I am part of a high-risk group?

Consult your doctor before the start of classes start to determine whether it is safe for you to attend face-to-face activities. Notify your lecturer or tutor of any incident or if you have specific requirements.

Teaching

How will classes be taught for the 2020-2021 academic year?

For the academic year 2020-2021, due to the exceptional circumstances of the COVID-19 public health crisis, the Catalan government and Catalan universities have approved a blended learning model that combines face-to-face and distance learning. While the public health situation permits, some face-to-face learning activities will continue under organizational and hygiene restrictions designed to prevent the spread of COVID-19.

Both face-to-face and distance classes will be held on the planned dates and at the scheduled times. Details of the specific teaching model approved by each faculty for the academic year 2020-2021 (learning spaces, number of students, groups, timetables, etc.) can be consulted here.

How will face-to-face classes be organized?

You must comply with the hygiene and organizational measures established in the sector-specific prevention plan for universities approved by PROCICAT and the UB's contingency plan. Face masks must be worn and a minimum safe distance of 1.5 metres be observed at all times. You should avoid crowds in corridors, halls and even in open spaces where possible and should access only areas that are essential for a class or for practical work. If you are part of a high-risk group you should consult your doctor before the start of classes to determine whether it is safe for you to attend face-to-face activities. Notify your lecturer or tutor of any incident or if you have specific requirements.

Will second-semester classes also follow a blended learning approach?

Yes, but the percentages of face-to-face and distance learning may vary as the public situation evolves. The general plan for second-semester teaching will be posted on faculty websites when it becomes available.

What kind of assessment will I take?

As a general rule, the UB applies a continuous assessment system. Due to current restrictions and the different learning environments across the UB's faculties and schools, forms of assessment may vary. Continuous assessment, single assessment and repeat assessment activities will be carried out as established in the teaching plan approved by each faculty's academic committee and according to the development of the public health crisis.

How will I be able to defend my bachelor's or master's degree Final Project?

Where possible, the Final Project defence will be carried out face-to-face. If this is not possible, the defence will be carried out online.

Online assessment

What tools can I use for online assessment activities?

You can only use the UB's Virtual Campus, and BB Collaborate and Microsoft Teams for video conferences.

Can I use other tools such as the Virtual Campus, BB Collaborate and Microsoft Teams for assessment?

No. The University of Barcelona is responsible for information security and the processing of personal data and must therefore ensure that the tools used for assessment are compliant with current regulations.

How can I contact the teacher if I have a doubt or a problem during an exam?

The teaching staff will establish procedures for resolving doubts during exams using tools available on the Virtual Campus. The exact details will be given before each exam.

Can I be recorded while I am taking an online written exam?

No. The teaching staff may monitor you during an online written exam via video conference. but sessions may not be recorded under any circumstances.

Can I refuse to connect my webcam when I am taking an online written exam?

If the teaching staff have agreed that the written exam must be monitored and you refuse to connect your webcam, you will not be permitted to take the exam and will receive the grade "Absent".

Should oral exams via videoconference be recorded?

Yes, if the exam is taken with only one lecturer and if the syllabus has included one or several oral tests that build up the 50% of the final qualification. As stated in the Regulations for the assessment and marking of learning outcomes of the UB, these exams have to be recorded in order to guarantee the students’ right to review and the obligation to maintain it as an evaluation test. In this case, before the test begins, the student must be told about the mandatory recording and the refusal to register the video determines the impossibility of taking the test and grading it as absent. The recording is carried out according to the document Indicacions per al compliment de la normativa de protecció de dades personals en el marc de la docència i de l’avaluació no presencial (Guidelines for the fulfilment of personal data protection within the framework of teaching and online evaluation).

If the Final Project defence is carried out via video conference before an examination panel does it have to be recorded?

No. Final Project defences can only be recorded with the permission of the student and the members of the examination panel. If you do not wish to be recorded you are still eligible to be assessed.

If the Final Project defence is carried out via video conference in front of only one member of the teaching staff, does it have to be recorded?

If the oral exam is worth more than 50% of the final grade it has to be recorded, as established in the UB's Regulations on assessment and grading of learning outcomes as a means of obtaining proof of assessment and guaranteeing the students' right to the review of grades awarded. If the oral exam is worth less than 50% of the final grade, it can only be recorded with the student's permission.

Does the University of Barcelona permit the use of proctoring systems for assessment activities?

No. The University of Barcelona does not permit the use of proctoring systems (providing remote invigilation of assessment activities).

Will I be asked to hold up an identity document to the camera?

Yes. If the teacher deems that additional confirmation is required, you may be asked to show your UB card, DNI, NIE or passport. You are only required to show your name and the photograph (you may cover the rest of the personal details). You will not be recorded during the identification process.

Can I be asked to show the room I am taking the exam in to confirm that there is no one with me and no item (such as a mobile phone) that could be used to give me an unfair advantage?

You will only be asked to show your immediate workspace (that is, the table and computer). You do not have to show the rest of the room in which you are taking the exam.

If the teacher suspects that I am consulting other sources of information or receiving unauthorized help during the assessment session, what will happen?

The criteria for face-to-face assessment apply: you will be notified by the teacher and will receive the grade established in the UB's Regulations on assessment and grading of learning outcomes.

What should I do if I do not have the resources to take the exam remotely?

If you envisage that you will not have access to the computer equipment required for an exam (due to its duration or specific characteristics) you should contact your faculty as far in advance as possible to make the necessary arrangements. If this is not possible, the faculty will determine whether to change the exam date or to arrange an alternative form of assessment. If you are unable to take the exam following the stipulated procedure, the teacher will propose an alternative, which may entail a change in the format of the exam.

Can I refuse to be recorded during an oral exam with only one member of the teaching staff?

No. If you refuse to be recorded, the exam cannot take place and you will be awarded the grade "Absent".

Can I refuse to be recorded during an oral exam with more than one member of the teaching staff?

Yes. In this case, if you refuse to be recorded you will still be permitted to take the exam.

What happens if there is a general technical fault on the day of the exam?

If the fault cannot be corrected in the first fifteen minutes of the exam, the teaching staff will notify all students via their UB email addresses. If the exam consists of a task that can be completed and sent by email, the teaching staff may instruct students to do this. If this is not possible, the teacher will propose a new time or date for the exam.

What should I do if I have connection problems or other difficulties during the exam?

You must contact the teacher immediately and explain the problem so that the details can be recorded. Where possible you should provide evidence of the problem, for example via a screen-shot or photograph. If the teacher accepts your explanation of the problem you will be given a date to retake the exam or set an alternative assessment activity.

External academic placements

Can I take an external academic placement if I am required to work on site?

Yes, curricular and extracurricular placements will still be offered, provided that the host company or institution has put in place measures to comply with health security guidelines established by the competent authorities, in particular those pertaining to the COVID-19 crisis. If necessary, the host company or institution must also provide any protective equipment or materials required to ensure your absolute security during the placement. These conditions must be certified before you begin the placement in a written statement signed by the host company or institution. You must also sign a statement to the effect that you understand and agree to comply with the COVID-19 prevention measures established by the host company or institution, the University of Barcelona and the public health authorities.

Can I complete an external academic placement if I am part of a high-risk group?

Yes, but you should consult your doctor in advance to determine whether it is safe for you to carry out the placement on site.

Can I complete an external academic placement if I develop symptoms compatible with COVID-19, if I have been in contact with possible cases of COVID-19 or if I am self-isolating?

No. You must not carry out external academic placements on site in any of these circumstances. You will be able to carry out the placement once the period of quarantine stipulated by the public health authorities has expired and you have obtained the necessary medical authorization.

What should I do if I develop symptoms compatible with COVID-19 or if I have been confirmed as a positive case?

If you develop symptoms compatible with COVID-19 while you are carrying out a placement you should notify the tutor at the host company/institution and your tutor at the UB, who will inform you that you must self-isolate at home. Once at home you should notify the public health authorities by telephoning 061 or contacting your designated primary care centre (CAP) and follow their instructions.

If you develop symptoms compatible with COVID-19 while you are at home, telephone 061 or contact your designated primary care centre (CAP) and notify the tutor at the host company/institution and your tutor at the UB. Most importantly, you must not access the premises of the host company/institution.

National and international mobility

Mobilitat nacional: estudiants SICUE

I have been given a place on a SICUE exchange. Will I be able to complete it?

For the academic year 2020-2021, SICUE placements are subject to the regulations and restrictions imposed by the public health authorities as the situation evolves and to the specific measures introduced by each university. You should bear in mind that, even if classes are not disrupted at the host university , your mobility experience is likely to be affected to some degree by the current health crisis. You should therefore monitor the information released by the host university. If the host university cancels your mobility programme, you will be notified by email.

I am a SICUE exchange student and the UB is my host university. How will I be able to take the subjects I have enrolled in?

Teaching at the UB for the academic year 2020-2021 will follow a blended learning methodology, combining face-to-face and distance activities: face-to-face classes are combined with distance learning activities. Both face-to-face and distance classes will be held on the planned dates and at the scheduled times. While the public health situation permits, some face-to-face learning activities will continue under organizational and hygiene restrictions designed to prevent the spread of COVID-19. You should follow the guidelines announced by your faculty and the information posted on this page, which will be updated regularly.

International mobility: outgoing students

International mobility: incoming students

Where can I find FAQ’s for Incoming Exchange Students to the Universitat de Barcelona (2020-2021) concerning the Covid-19 crisis.?

You can find them in this link.

Other general questions

What can I do if I do not have the equipment for distance learning?

The University of Barcelona awards CONNECTA UB grants for the temporary provision of computer equipment and internet connections to students who cannot afford them.

Can I submit applications and other paperwork in person?

Before visiting any unit, office or service, you should consult the corresponding web page or contact by email or telephone. Remember that the secretary's offices for students and teaching staff, the Student Support Service (SAE), the Grants and Financial Aid office and most other offices and administrative units are operating a strict appointment-only service.

How do I obtain my UB Card?

New students will be able to collect their UB Card between 1 and 18 October from the stands in faculty buildings. You should request an appointment using the following link. For more information on how to obtain the card, follow the link.

How can I stay informed about recent developments regarding COVID-19 and the University?

The href="https://www.ub.edu/web/ub/ca/universitat/coronavirus/index.html" target="_blank"> COVID-19 page contains all official documents, updates and notices about the health crisis and its impact on University activities. The University also posts regular updates on its social media channels.

Doctoral Studies

How can I contact the Doctoral School?

You should contact the School by email, at escola.doctorat@ub.edu, or by telephone. Remember that personal attention is offered strictly by appointment only.

Can meetings with the thesis supervisor or tutor be held face-to-face?

Yes, provided that they comply with the hygiene and organizational measures established in the sector-specific prevention plan for universities approved by PROCICAT and the UB's contingency plan. Face masks must be worn and a minimum safe distance of 1.5 metres should be observed at all times.

How will the thesis defence be organized?

Your thesis defence may be carried out face-to-face, online or as a combination of the two. This will be determined on the basis of the members of the examination panel and whether they are able to attend a face-to-face session.

If my defence is carried out online, will it be recorded?

The session can only be recorded with your prior consent and that of each member of the examination panel. The recording will not be published or otherwise shared by electronic means.

What tools are used for an online thesis defence?

You will be able to use any of the video-conference tools approved by the University of Barcelona.

Will "training capsules" still be offered?

Yes, training capsules will be offered as in previous years. However, due to the COVID-19 pandemic, for the remainder of the academic year 2020-2021 they will be held online.

Will there be training activities for my doctoral programme?

You should contact the programme director for details of the training activities offered for your doctoral programme.

Will I be able to complete an on-site research placement?

Yes, research placements will still be offered provided that the host university or research centre/institution has put in place measures to comply with health security guidelines established by the competent authorities, in particular those pertaining to the COVID-19 pandemic, and that these measures are applied to UB doctoral students. If necessary, the host university or research centre/institution must also provide any protective equipment or materials required to ensure your absolute security during the placement.

How can I submit the paperwork for the different administrative procedures of my doctoral programme?

You can still submit documents in person at those General Registry offices that remain open. However, we continue to recommend submitting all paperwork electronically.

AdSS

Do we have to check on the new communications from the UB?

Yes, please be up to date about the news through our website and the Transparency Portal of the UB.

Administrative procedures, elections and governing bodies

Electoral processes

How does the state of alarm affect the call for elections to be held on March 19 for the representatives of students in the Senate, Faculty boards and Study Councils as well as representatives of TRS and Adss in the Board of the Faculty of Fine Arts?

This call, like the other electoral processes, is suspended until the regular activity of the University and the Governing Council returns to normality and a new date is set. Meanwhile, the corresponding mandates are extended as acting mandate.

How does the state of alarm affect the other electoral processes?

All electoral processes of the University of Barcelona are suspended, the ones that were called and the ones to be called due to the end of the mandate.

According to the Electoral Regulation, my position is about to expire, and I have to call elections. What should I do?

While the suspension goes on, all mandates -unipersonal and collegial organs- are extended and work as acting positions.

I submitted my resignation. Who will take care of its management?

If the rector has not approved the resignation, the mandate of the person who resigns is extended. In case the resignation is accepted, the article 72 of the General Election Regulation of the University of Barcelona has effect regarding the claim of the management of the acting body. New elections won’t be promoted until the University reopens.

Functioning of collegiate bodies

Can collegiate bodies adopt agreements from the distance, without holding a session?

Yes. Although it is not planned in the regulations of the body, collegiate bodies can adopt agreements without a meeting according to what states the article 6.2 in the Decree-law 8/2020, March 24, on partial modification of the Decree-law 7/2020, March 17, on urgent measures regarding public hiring, health, health waste management, transparency, public transport, tax matters, and adoption of complementary measures.
In this case, the proposal has to be emailed, giving a 48-hour period of time (or the proper time) to send the vote (in favour, against, blank) regarding the agreement. In case a member wants to state their vote meaning, s/he can email it together with the vote, which will be included in the minutes of sitting.

Gender violence during COVID-19 lockdown

Who should I reach out if I am living a situation of gender violence in the university field during the situation caused by COVID-19?

You can report this in the box enabled by the Gender Equality Committee of your center, or the Gender Equality Unit. If you need psychological assistance, please write to Conexus, they offer online psychological assistance using Zoom. It is possible to contact this association through their email address (info@conexus.cat) and phone (932 171 646) from Tuesday to Friday, from 10 a.m. to 2 p.m.

Does the University of Barcelona have a protocol to face gender violence in the University?

Is there any guide to help me use the Protocol of the University of Barcelona for the prevention, detection and action against sexual abuse situations and discrimination due to sex, gender identity and sexual orientation, and chauvinist behaviour?

Yes, you will find it in this link (in Catalan).

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