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Catala Español UB
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Requirements for academic documents issued outside Spain layout image
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Legalization
Official translations
Certified copies
 
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Students in possession of academic documents issued outside Spain that are required by the UB for administrative purposes must ensure that they have original copies issued by the competent authorities, in accordance with the applicable legal framework in the country of issue. In most cases, these documents must be translated and legalized.

Legalization of academic documents issued outside Spain

 

Concept

To certify the validity of courses of study completed outside Spain, a specific administrative procedure must be carried out to verify the existence of the institution by which the documents were issued, the course of study in question and the academic qualification obtained.

The legalization of foreign academic documents is governed by international agreements applicable between the country of issue in which the documents were issued and the country in which authentication is sought. The specific procedure varies according to the country of issue and the country in which they are required. Information on the legalization procedure should be obtained from the university at which the course of study was completed, consular services in the country of issue, or the competent authority in each case.

Note that the legalization or apostille must be affixed to the original document.

 

Procedures for which legalized documents are required

 

The legalization of academic documents is necessary for a number of procedures, including the following:

  • Study of equivalence of a foreign qualification for admission to a university master's degree course or doctoral program.
  • Study of equivalence of a foreign qualification for admission to a UB-specific master's degree or postgraduate diploma.
  • Partial validation of foreign studies.
  • Homologation of foreign doctoral degree qualifications.

 

 

Documents requiring legalization

 

 

  • Degree certificates.
  • Academic certificates.
  • Certification by the competent authority that the academic qualification held by the student in question grants access to university master's degree studies/doctoral studies in the country of issue.
  • European Diploma Supplement.
  • Other documents required by UB bodies in order to complete the correponding administrative procedure.

 

International agreements
The specific legalization procedure will depend on the country in which the documents were issued and the applicable international agreements, if any.

The most common situations and legalization procedures are outlined below:

A. European Union member states and countries signatory to the Agreement on the European Economic Area or a bilateral agreement with the European Union.

B. Countries signatory to the Hague Convention of 5 October 1961.

C. Countries signatory to the Andrés Bello Agreement.

D. All other countries.

 

A. European Union member states and countries signatory to the Agreement on the European Economic Area or a bilateral agreement with the European Union.

Conditions Legalization is not required. However, certificates issued by universities in these countries must have been issued with the approval of the rector or equivalent figure and bear the corresponding signature.
Countries
  • European Union member states:
    • Germany
    • Austria
    • Belgium
    • Bulgaria
    • Denmark
    • Croatia
    • Slovak Republic
    • Slovenia
    • Spain
    • Estonia
    • Finland
    • France
    • Greece
    • The Netherlands
    • Hungary
    • Italy
    • Ireland
    • Latvia
    • Lithuania
    • Luxembourg
    • Malta
    • Poland
    • Portugal
    • United Kindgom
    • Czech Republic
    • Romania
    • Sweden
    • Cyprus
  • Countries signatory to the Agreement on the European Economic Area:
    • Iceland
    • Liechtenstein
    • Norway
  • Countries signatory to a bilateral agreement with the European Union:
    • Switzerland

B. Countries signatory to the Hague Convention

Concept Documents are legalized by affixation of the Apostille of the Hague.
Conditions

The competent authorities in the country of issue must authenticate the signatures appearing on the academic documentation and attach the appropriate apostille or certification.

The apostille must be affixed to the original document.

Countries

Countries signatory to the Hague Convention:

List of countries (HccH website)

Competent authorities

Information on the legalization procedure should be obtained from the university at which the course of study was completed, consular services in the country of issue or the competent authority in each case. For reference, you may consult:

Competent authorities in the countries signatory to the agreement (HccH website)

Legalization attached to the original document

A stamp measuring at least 9 x 9 cm will be affixed to the document, displaying the following standard fields:

APOSTILLE
(The Hague Convention of 5 October 1961)

1. Country .............................................

This public document

2. has been signed by .........................
3. acting in the capacity of ................
4. bears the seal/stamp of ................ Notarius Publicus in ................

Certified

5. at ................................................
6. the ............................................
7. by ....................................................
8. NO ........................................
9. Seal/stamp: ..........

10. Signature .....................

The fields are completed by the competent authority.

See example

 

 C. Countries signatory to the Andrés Bello Agreement

Conditions

Documents must be legalized by the appropriate diplomatic channels.
Information on the legalization procedure should be obtained from the university at which the course of study was completed, consular services in the country of issue or the competent authority in each case.
Legalization must be attached to the original document.

Countries

Countries signatory to the Andrés Bello Agreement:

    • Bolivia
    • Colombia
    • Cuba
    • Chile
    • Ecuador
    • Spain
    • Panama
    • Paraguay
    • Peru
    • Venezuela 

Competent authorities

1. The ministry of education, or its equivalent, in the country of issue, for academic qualifications and certificates.
2. The ministry of foreign affairs, or its equivalent, of the country in which the documents were issued.
3. The diplomatic mission or consular office of Spain in the country of issue. 

Certification attached to the original document

See example

D. All other countries

Conditions

Documents must be legalized by the appropriate diplomatic channels.
Information on the legalization procedure should be obtained from the university at which the course of study was completed, consular services in the country of issue or the competent authority in each case.
Legalization must be attached to the original document.

Competent authorities 1. The ministry of education, or its equivalent, in the country of issue, for academic qualifications and certificates.
2. The ministry of foreign affairs, or its equivalent, of the country in which the documents were issued.
3. The diplomatic mission or consular office of Spain in the country of issue.
Certification attached to the original document

(The procedure is the same as established for countries signatory to the Andrés Bello Agreement) See example

 

 
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Last update: 04.11.2015