YOUR MOBILITY STEP BY STEP
Step by Step
The First Step is the nomination. Your institution must nominate you through the official via. And during the open period of nomination.
Now we are open for the nominations of the second semester.
Once you are officially nominated by your institution, and you have received the confirmation of the acceptance of your nomination.
You must create the Application Form. The AF is a document where you choose the subjects you want to attend during your mobility. It is very important to follow the instructions.
Remember, you must have a B2 minimum level of Spanish language to attend to subjects outside the shortlist of recommended courses.
Important: You won't be able to change your AF once you submit the file and get the identification code of the AF.
If you need to make any changes, please write us: incoming.educacio@ub.edu
Once the AF is correctly done and signed by your institution, you (the student). You will receive an acceptance letter. This is an official resolution from the University of Barcelona that proves your acceptance officially.
The incoming students who make a temporary stay at the UB must have medical, accident, and repatriation insurance, which will cover their entire stay at the UB.
The European Health Insurance Card is for medical coverage, but not for accident and repatriation coverage.
The document must specify these coverages, and it will only be valid in Spanish, Catalan or English (a translation by yourselves can’t be accepted).
It is compulsory a copy of your insurance for formalizing your enrollment. If we don't receive the copy of the compulsory insurance, you CANNOT ENROLL.
Medical coverage:
- Students from countries that are members of the European Economic Area (European Union countries, Iceland, Liechtenstein and Norway) and who are entitled to Social Security benefits in their own country should present their European health insurance card. The form for this card is issued by your country's public health authorities and entitles you to medical care in Spain.
- Students from countries outside the European Economic Area should establish whether there is a medical agreement between the social security system in their country and in Spain. If there is one, you should request the relevant document from the health authorities in your country. This document will entitle you to medical care in Spain.
- Students who are not in any of the above categories will have to hire a private medical insurance that covers your stay at the University of Barcelona. You will have to request a document from your insurer, in English, Spanish or Catalan, stating such coverage.
Accidents and repatriation coverage:
All students must prove an insurance that covers accidents and repatriation. It can be taken out at the home country at individual level or by the home institution. You will have to request a document from your insurer, in English, Spanish or Catalan, stating such coverage.
On your arrival at the UB, you will be requested to submit a copy of your insurance.
In any case, you have the option of purchasing one with the insurance company that has signed an agreement with the UB, if necessary.
Ferrer&Ojeda Asociados Correduría de Seguros, S.L.
Once you have send the compulsory insurance, you will have to make your REGISTRATION FORM.
The RF it's a document before the enrollment that we will email you with an attached file named “RF_incoming” (with this document we will make your registration at the UB).
You have to fill out this document with your last choice of courses, the ones in the AF signed by your Tutor, and you must include the groups you prefer for every course. (The final designation of the group will be done by the IRO)
The information you must fill in is:
- Codi/ Code
- MODULE
- Assignatura/Course
- Crèdits
- Grup/Group (your preference)
- Idioma/Language
To be able to find the information required in the document “RF_incoming”, here is the guide document “How to find the Group&Course code + other useful information”.
Step-by-Step Instructions: How to Find the Document, Here.
1. Identify Your Courses
- Check your registration form to see which courses you are enrolled in.
- For each course, note the course code and group code.
2. Determine the Degree Program
- Find out which degree program each course belongs to. This is important because schedules are organized by degree.
- Use the following links to identify the correct program:
| Degree Program | Link |
|---|---|
| Early Childhood Education | |
| Primary Teacher Education | |
| Pedagogy | |
| Social Education | |
| Social Work |
3. Access the Timetable
- Click on the appropriate degree link.
- On the left-hand menu, click “Horaris de classe” (Class Schedules).
- Scroll to find the section “Horaris de classe 2023-2024” and click on the link for “Curs 2023”.
4. Search for Your Course
- On the timetable page, use the tabs at the top:
- Formació bàsica (Basic Training)
- Obligatòries (Compulsory)
- Optatives (Electives)
- Treball fi de grau (Final Project)
- Pràctiques (Internships)
- Use Ctrl + F (or Cmd + F on Mac) to search for your course code in each tab.
5. View Course Details
- When you find your course, click the “Primavera” (Spring) link.
- A new page will open with detailed information:
- Grup = Group
- Dies = Days (dl = Monday, dm = Tuesday, dc = Wednesday, dj = Thursday, dv = Friday)
- Horari = Time
- Professorat = Teachers
- Llengua = Language of instruction
- Aula = Classroom
6. Repeat for All Courses
- Repeat the process for each course listed in your registration form.
- In case you would like to enroll in courses from other Faculties or extra courses, you will have to indicate it in the corresponding section of the Registration Form.
- Due to the high number of Students, groups from courses taught in English will be provided by the Faculty of Education, the Students won’t be able to choose a group.
- At this stage, we are unable to confirm the schedule for the ApS course. As it is part of a pilot initiative, the timetable will remain adaptable and will be determined in accordance with the collective availability of the group.
The "Host Form" it's a document that you will have to fill in, sign, and send back to us before the 1st of september 2025.
NOTE: Please do not change the name of the document, so that it can be more easily located in your file.
We remind you that if you still haven’t found accommodation in Barcelona, it won’t be necessary to fill in the data “ADREÇA/ADDRESS BARCELONA ”, but if you have it, please fill in the field.
However, please remember that it is compulsory to indicate a reliable contact person in case of emergencies (this could be a relative or friend).
Therefore, the only compulsory field to fill in is “DADES CONTACTE EN CAS D'EMERGÈNCIA/ CONTACT DATA IN CASE OF EMERGENCY”. Finally, sign in the “student signature” box.
The section "Acolliment: dades a emplenar pel centre de la UB" will be filled in by us. It is not necessary to add anything.
Once you arrive to Barcelona, you must attend to the WELCOME DAYS. For the students of the first semester the Welcome days will be the 8,9 and 10 of September.
During these days, we will manage the enrollment at the students' office.
We will also manage the Certificate of stay. to proceed with the certicficate, we will need a "Proof of arrival" . Such a ticket transport, fly ticket...
For more information of legal procedures.